Renewal Notice Template

Luxa Salon Suites [FACILITY ADDRESS] South Riding, VA [ZIP CODE]

Phone: [PHONE NUMBER] Email: [EMAIL ADDRESS]

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Date: [NOTICE DATE]

SENT VIA: [ ] Email [ ] Certified Mail [ ] Hand Delivery

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TO:

[TENANT NAME] [TENANT ADDRESS] [TENANT EMAIL]

RE: Suite Rental Agreement Renewal Notice - Suite [SUITE NUMBER]

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Dear [TENANT FIRST NAME],

This letter serves as your sixty (60) day advance notice regarding the upcoming expiration/anniversary of your Suite Rental Agreement at Luxa Salon Suites.

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Current Lease Information

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Renewal Options

Please select ONE of the following options by [RESPONSE DEADLINE - 30 days from notice]:

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Option A: Renew for 6-Month Term

Recommended for tenants seeking rate stability

• New Term: [NEW START DATE] through [NEW END DATE] (6 months)
• New Weekly Rent: $[NEW RENT - current + 3%]
• Monthly Equivalent: $[MONTHLY RATE]
• Rate Lock: Weekly rate guaranteed for full 6-month term

Calculation:

• Current Weekly Rent: $[CURRENT RENT]
• Annual Escalation (3%): +$[INCREASE AMOUNT]
• New Weekly Rent: $[NEW RENT]

To select this option, sign and return this notice by [RESPONSE DEADLINE].

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Option B: Convert to Month-to-Month

Maximum flexibility with 30-day notice to vacate

• Effective Date: [EFFECTIVE DATE]
• New Weekly Rent: $[NEW RENT - current + 3%]
• Monthly Equivalent: $[MONTHLY RATE]
• Notice Required: 30 days written notice to terminate
• Rate Subject to Change: With 60-day notice per lease terms

Calculation:

• Current Weekly Rent: $[CURRENT RENT]
• Annual Escalation (3%): +$[INCREASE AMOUNT]
• New Weekly Rent: $[NEW RENT]

To select this option, sign and return this notice by [RESPONSE DEADLINE]. No action required if currently month-to-month and you wish to continue.

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Option C: Vacate the Premises

If you do not wish to continue your tenancy

• Move-Out Date: On or before [END DATE]
• Notice Required: This response serves as your 30-day notice if selected
• Final Walk-Through: Scheduled within 24 hours of move-out
• Security Deposit: Returned within 14 days, less applicable deductions

Move-Out Requirements:

1. Remove all personal belongings and equipment
2. Return suite to clean condition
3. Return all keys and access devices
4. Provide forwarding address for deposit return

To select this option, sign and return this notice by [RESPONSE DEADLINE].

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Important Deadlines

If we do not receive your response by [RESPONSE DEADLINE]:

• Your tenancy will automatically convert to month-to-month at the new rate of $[NEW RENT]/week
• Standard month-to-month terms will apply

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Security Deposit Handling

If you choose Option C (Vacate):

Your current security deposit on file is $[DEPOSIT AMOUNT].

Upon move-out:

• A final walk-through inspection will be scheduled
• Deposit will be returned within 14 days, less any deductions for:
  • Unpaid rent or charges
  • Cleaning costs (if suite not left in clean condition)
  • Repairs for damage beyond normal wear and tear
  • Key/access device replacement
• Itemized statement provided with any deductions

Please provide forwarding address:

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Questions?

We value you as a tenant and hope you will continue with us at Luxa Salon Suites. If you have any questions about your renewal options or would like to discuss your tenancy, please contact us:

Owner/Manager: [NAME] Phone: [PHONE NUMBER] Email: [EMAIL ADDRESS] Office Hours: [HOURS]

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Response Selection

Please complete and return this section by [RESPONSE DEADLINE]:

I, [TENANT NAME], tenant of Suite [SUITE NUMBER], hereby select the following option for my lease renewal:

[ ] Option A: Renew for 6-month term at $[NEW RENT]/week New term: [NEW START DATE] through [NEW END DATE]

[ ] Option B: Convert to month-to-month at $[NEW RENT]/week Effective: [EFFECTIVE DATE]

[ ] Option C: Vacate the premises by [END DATE] Forwarding address provided: [ ] Yes [ ] No

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Tenant Acknowledgment

Signature: _________________________________

Printed Name: _________________________________

Date: _________________________________

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For Office Use Only

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Please return this notice to:

Luxa Salon Suites LLC [FACILITY ADDRESS] South Riding, VA [ZIP CODE]

Or email to: [EMAIL ADDRESS]

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This notice is provided in accordance with the terms of your Suite Rental Agreement. Please retain a copy for your records.

Template Version: 1.0 Created: 2026-01-18 Phase: 10-operations-design