Suite Condition Report | Salon Suites Example

Purpose

This Suite Condition Report documents the condition of the rental suite at the time of move-in. Both the Tenant and Facility Representative must complete this walk-through together and sign below. This report will be used to assess any damages beyond normal wear and tear when the Tenant vacates, and to determine security deposit deductions if applicable.

Suite Information

Field	Information
Suite Number	_________________________________
Suite Tier	[ ] Standard (~100 sf) [ ] Plus (~130 sf) [ ] Large (~160 sf) [ ] Executive (~200 sf)
Suite Size	_____________ sq ft
Tenant Name	_________________________________
Move-In Date	_________________________________
Inspection Type	[ ] Move-In [ ] Move-Out

Inspection Checklist

Rating Scale

Good: No visible damage, normal condition
Fair: Minor wear, small marks, or cosmetic issues
Poor: Significant damage, requires repair
N/A: Not applicable to this suite

Walls

Item	Condition	Notes
North Wall	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
South Wall	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
East Wall	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
West Wall	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Paint Condition	[ ] Good [ ] Fair [ ] Poor	_________________________________
Nail Holes / Marks	[ ] None [ ] Few [ ] Many	_________________________________

Flooring

Item	Condition	Notes
Overall Condition	[ ] Good [ ] Fair [ ] Poor	_________________________________
Floor Type	[ ] LVP [ ] Tile [ ] Carpet [ ] Other: _____	_________________________________
Scratches / Scuffs	[ ] None [ ] Minor [ ] Significant	_________________________________
Stains	[ ] None [ ] Minor [ ] Significant	_________________________________
Damage / Chips	[ ] None [ ] Minor [ ] Significant	_________________________________
Baseboards	[ ] Good [ ] Fair [ ] Poor	_________________________________

Ceiling

Item	Condition	Notes
Overall Condition	[ ] Good [ ] Fair [ ] Poor	_________________________________
Stains / Water Marks	[ ] None [ ] Minor [ ] Significant	_________________________________
Damage	[ ] None [ ] Minor [ ] Significant	_________________________________
Ceiling Tiles (if applicable)	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________

Door and Lock

Item	Condition	Notes
Door Condition	[ ] Good [ ] Fair [ ] Poor	_________________________________
Door Finish	[ ] Good [ ] Fair [ ] Poor	_________________________________
Hinges	[ ] Good [ ] Fair [ ] Poor	_________________________________
Lock/Deadbolt	[ ] Good [ ] Fair [ ] Poor	_________________________________
Door Handle	[ ] Good [ ] Fair [ ] Poor	_________________________________
Weather Stripping	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Closes/Latches Properly	[ ] Yes [ ] No	_________________________________

Windows (if applicable)

Item	Condition	Notes
Window Present	[ ] Yes [ ] No	If No, skip this section
Glass Condition	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Frame Condition	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Locks/Latches	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Blinds/Covering	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Opens/Closes Properly	[ ] Yes [ ] No [ ] N/A	_________________________________

Lighting Fixtures

Item	Condition	Notes
Overhead Light(s)	[ ] Good [ ] Fair [ ] Poor	Quantity: _______
All Bulbs Working	[ ] Yes [ ] No	_________________________________
Light Switch(es)	[ ] Good [ ] Fair [ ] Poor	Quantity: _______
Track/Task Lighting (if applicable)	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________

Electrical Outlets

Item	Condition	Notes
Number of Outlets	_______
Outlet Condition	[ ] Good [ ] Fair [ ] Poor	_________________________________
All Outlets Working	[ ] Yes [ ] No	Non-working: _______
Outlet Covers	[ ] Good [ ] Fair [ ] Poor	_________________________________
GFCI Outlets (if applicable)	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________

HVAC / Climate Control

Item	Condition	Notes
Vent(s)	[ ] Good [ ] Fair [ ] Poor	Quantity: _______
Vent Covers	[ ] Good [ ] Fair [ ] Poor	_________________________________
Thermostat	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Heating Function	[ ] Working [ ] Not Working	_________________________________
Cooling Function	[ ] Working [ ] Not Working	_________________________________
Unusual Noise	[ ] No [ ] Yes	_________________________________

Sink and Plumbing (if applicable)

Item	Condition	Notes
Sink Present	[ ] Yes [ ] No	If No, skip this section
Sink Basin	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Faucet	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Hot Water	[ ] Working [ ] Not Working [ ] N/A	_________________________________
Cold Water	[ ] Working [ ] Not Working [ ] N/A	_________________________________
Water Pressure	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Drain	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Under-Sink Cabinet	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Leaks	[ ] None [ ] Minor [ ] Significant	_________________________________

Mirror

Item	Condition	Notes
Mirror Present	[ ] Yes [ ] No	If No, skip this section
Mirror Condition	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Cracks/Chips	[ ] None [ ] Minor [ ] Significant	_________________________________
Mounting	[ ] Secure [ ] Loose [ ] N/A	_________________________________
Frame (if applicable)	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________

Cabinets and Storage

Item	Condition	Notes
Upper Cabinets	[ ] Good [ ] Fair [ ] Poor [ ] N/A	Quantity: _______
Lower Cabinets	[ ] Good [ ] Fair [ ] Poor [ ] N/A	Quantity: _______
Cabinet Doors	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Door Hinges	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Drawer(s)	[ ] Good [ ] Fair [ ] Poor [ ] N/A	Quantity: _______
Drawer Slides	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Shelving	[ ] Good [ ] Fair [ ] Poor [ ] N/A	_________________________________
Cabinet Interior	[ ] Clean [ ] Needs Cleaning	_________________________________

Additional Items (Suite-Specific)

Item	Present	Condition	Notes
Styling Chair	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________
Shampoo Bowl	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________
Work Counter	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________
Reception Seating	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________
Other: _____________	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________
Other: _____________	[ ] Yes [ ] No	[ ] Good [ ] Fair [ ] Poor	_________________________________

Pre-Existing Conditions

Document any damage, wear, or conditions noted during inspection that exist prior to tenant occupancy:

#	Location	Description	Photo #
1	_________________	_________________________________	_______
2	_________________	_________________________________	_______
3	_________________	_________________________________	_______
4	_________________	_________________________________	_______
5	_________________	_________________________________	_______
6	_________________	_________________________________	_______

Photo Documentation

Category	Photo Count
Overall suite views	_______
Walls	_______
Flooring	_______
Fixtures	_______
Pre-existing conditions	_______
Total Photos	_______

Photos Attached: [ ] Yes

Photo Storage Location: _________________________________

Meter/Utility Readings (if applicable)

Utility	Reading	Date
Electric Meter	_________________	_____________
Water Meter	_________________	_____________
Gas Meter	_________________	_____________

Move-Out Section (For Future Use)

Complete this section at move-out only

Move-Out Date: _________________________________

Move-Out Inspection Date: _________________________________

Item	Move-In Condition	Move-Out Condition	Damage Beyond Normal Wear
Walls	_____________	_____________	[ ] Yes [ ] No
Flooring	_____________	_____________	[ ] Yes [ ] No
Ceiling	_____________	_____________	[ ] Yes [ ] No
Door/Lock	_____________	_____________	[ ] Yes [ ] No
Lighting	_____________	_____________	[ ] Yes [ ] No
Electrical	_____________	_____________	[ ] Yes [ ] No
HVAC	_____________	_____________	[ ] Yes [ ] No
Plumbing	_____________	_____________	[ ] Yes [ ] No
Mirror	_____________	_____________	[ ] Yes [ ] No
Cabinets	_____________	_____________	[ ] Yes [ ] No

Damages Noted at Move-Out:

Estimated Repair Costs:

Item	Description	Estimated Cost
1	_________________________________	$_____________
2	_________________________________	$_____________
3	_________________________________	$_____________
Total		$_____________

Signatures

Move-In Signatures

By signing below, both parties acknowledge that they have inspected the suite together and agree that this report accurately reflects the condition of the suite at move-in.

Role	Name	Signature	Date
Tenant	_________________	_________________	_____________
Facility Representative	_________________	_________________	_____________

Move-Out Signatures (For Future Use)

Role	Name	Signature	Date
Tenant	_________________	_________________	_____________
Facility Representative	_________________	_________________	_____________

Important Notice

This report will be used to assess security deposit deductions at move-out. Tenants are responsible for damage beyond normal wear and tear. Normal wear and tear includes minor scuffs, small nail holes, and reasonable fading. Damage includes holes larger than nail holes, significant stains, broken fixtures, and excessive marks or scratches.

Tenants have the right to be present during move-out inspection. Provide at least 24-hour notice of move-out inspection time.

This document is part of Luxa Salon Suites tenant onboarding system. Phase 10: Operations Design - Tenant Onboarding